FYI- see below for a change to expense reports. T. Begin forwarded message:

From: "Marconi, Dino J." <[email protected]> Date: May 31, 2012 4:43:22 PM CDT To: XM Travel Representatives <[email protected]> Cc: "Abbas-Zahraee, Dana D." <[email protected]> Subject: FW: XM airfare transactions

Hello,

We are implementing a change for expense report processing in the XM Expense Management System. We have completed a pilot program and user training sessions for division travel reps and financial reps. For all travel with a departure date of June 1, 2012 or later, the airfare transactions relating to the trip must be attached to the traveler’s expense report. This will allow management visibility to the entire trip cost and proper recording of the airfare transactions. The airfare transactions will be listed by travel plan number under the outstanding charges tab. When completing an expense report, select the Transactions button and attach all of the airfare transactions relating to that trip (please see the attached detailed instructions). If the airfare is not attached, the expense report will be rejected so that the airfare transactions can be attached and the expense report resubmitted. All airfare transactions which have already been purchased for trips departing June 1, 2012 or later will be loaded into XM on June 1. Going forward, airfare transactions will be loaded every Monday for the previous week’s purchases.

Please forward this message to all appropriate individuals in your area who prepare travel expense reports. We will also be updating the XM instructional videos and resources.

Thank you and please contact Accounts Payable (Dino Marconi, Sue Kuchta or Bill McDonnell) if you have any questions.

Dino J. Marconi Manager, Accounts Payable Argonne National Laboratory 630-252-6890

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