August 2017 - Adminteam-denise - mailman3.cels.anl.gov

Where's Denise 09.22.17?
by Nelson, Denise M. 22 Sep '17

22 Sep '17

Hello, Everyone: I’m taking a vacation day on September 22nd. If you need assistance while I am gone, please contact Julie. Thank you, -- Denise

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FW: [CELS-office] ACTION REQUIRED ASAP: SUBMIT AND CONFIRM EFFORT IN DAYFORCE
by Nelson, Denise M. 25 Aug '17

25 Aug '17

Good Morning, Everyone: Jim Feigl is requesting we complete and submit our timecards for this week ASAP. Please do so. Thank you, -- Denise From: CELS-office <cels-office-bounces(a)cels.anl.gov> on behalf of "Feigl, James J., Jr." <feigl(a)anl.gov> Date: Friday, August 25, 2017 at 8:32 AM To: "cels-office(a)cels.anl.gov" <cels-office(a)cels.anl.gov> Subject: [CELS-office] ACTION REQUIRED ASAP: SUBMIT AND CONFIRM EFFORT IN DAYFORCE Due to accelerated reporting requirements for the August financial closing, I need you to go into the Dayforce system to approve your weekly effort/time sheet ASAP. Please follow the steps provided below to review, submit, and confirm your effort for the week of August 21st by COB today. Reminder, review timecard for current week ONLY (make sure the current week is showing), verify that the entries are correct. PLEASE - DO NOT MAKE CHANGES….If a discrepancy is found, please send an inquiry to the Absence email, absence(a)cels.anl.gov<mailto:[email protected]>. I am available for questions, as well as Cheryl Zidel. Thank you. - Jim ************************************** Procedure for Exempt employees : By noon each Friday, your effort and absence time will have been entered into Dayforce for your approval. We would deeply appreciate the completion of your effort/time approval by COB each Friday. Steps: 1. Access Dayforce thru Inside Argonne, under Popular Links. You will see: Login - this is the one we use. APS Login - this one is only for the people in APS You will get the warning message about government computers, click <OK> If you are prompted to "Install", go ahead and follow the directions. Login with your Domain login and password. 2. Choose "Dayforce" icon Select Role: Most everyone has only: Employee - Timesheet EX. If you have other roles, choose: Employee - Timesheet EX; to access your own timesheet and click <NEXT> 3. Select "My Timesheet" this should be the center panel on the screen- click the green square in the upper right-hand corner of the "My Timesheet" panel to maximize it. 4. Check that the week shown in the upper left corner is the week that you are verifying; Click "Load" button, next to the week. 5. Review timecard for current week ONLY (make sure the current week is showing), verify that the entries are correct. PLEASE - DO NOT MAKE CHANGES….If a discrepancy is found, please send an inquiry to the Absence email, absence(a)cels.anl.gov<mailto:[email protected]>. 6. Once you are confident that the entries are correct, click "Submit" button (Red Push Pin). You will get a message to confirm that you agree with the entries. This replaces the paper document that you had been previously signing each month. Click <OK> After you have submitted and confirmed, you will see a green check mark next to the word "Submitted" To logout, go to the upper right corner of the Dayforce window. The log out icon looks like a door with an arrow pointing to the right. If you want to know what any of the icons on the screen mean, just hover over them with your pointer. If you experience any problems with the Citrix Server, please call the CIS help desk at 2-9999, option 2. Thank you for your patience as we transition to Dayforce, the new combined Payroll and Effort system. If you have questions, please contact Cheryl Zidel. Begin forwarded message: From: Argonne Newsroom <ArgonneNewsroom(a)anl.gov<mailto:[email protected]>> Subject: Action Required: Reporting Effort for the Weeks Ending May 21 and May 28, 2017 Date: May 17, 2017 at 2:32:11 PM CDT To: <feigl(a)anl.gov<mailto:[email protected]>> Reply-To: Argonne Newsroom <ArgonneNewsroom(a)anl.gov<mailto:[email protected]>> ACTION RQUIRED: Various Due Dates May 17, 2017 TO: All Employees FROM: Michael Shields, Manager, Payroll, and Dana Abbas-Zahraee, Manager, Accounting SUBJECT: Reporting Effort for the Weeks Ending May 21 and May 28, 2017 Due to U.S. Department of Energy reporting requirements for the May month-end close process and the Memorial Day holiday, all employees and Argonne Associates must complete a series of events: * The Timecard and Effort Corrections form (ANL 1007<http://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=9…> for Argonne employees or ANL-1077<http://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=d…> for Argonne Associates) must be approved by noon on Sunday, May 21, 2017, to be included in the May ledger activity. * All effort entered in Dayforce for the week ending on May 21, 2017, must be reviewed and authorized no later than 3 p.m. on Monday, May 22, 2017. Please make the appropriate arrangements if you are on travel or away from the Laboratory. * All effort entered in Dayforce for the week ending on May 28, 2017, must be reviewed and authorized no later than 3 p.m. on Tuesday, May 23, 2017. Final estimated projected effort, recorded from May 22, 2017, to May 28, 2017, must be entered for all employees including those who use the badge readers and Argonne Associates. Any changes to actual hours worked will require a Timecard and Effort Corrections form. Please make the appropriate arrangements if you are on travel or away from the Laboratory. Should you have any questions, please contact Denise Screens at ext. 2-6921 or Nghe Nguyen at ext.2-8020. Thank you for your cooperation.

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ADMIN INFORMATION: IT maintenance planned for this weekend - August 25-27, 2017
by Smagacz, Julie A. 24 Aug '17

24 Aug '17

Sent from my iPhone Begin forwarded message: From: "Vanderwall, Kaitlyn Anne" <kvanderwall(a)anl.gov<mailto:[email protected]>> Date: August 24, 2017 at 10:54:03 AM CDT To: "gatepass-div-approver(a)anl.gov<mailto:[email protected]>" <gatepass-div-approver(a)anl.gov<mailto:[email protected]>> Cc: AIC Clerks <AIC(a)anl.gov<mailto:[email protected]>>, "Jones, Raynard" <jonesr(a)anl.gov<mailto:[email protected]>>, "Moszur, Fred" <fredm(a)anl.gov<mailto:[email protected]>>, "Mullins, Eddy Zamora" <emullins(a)anl.gov<mailto:[email protected]>>, "Rosario, William, Jr." <wrosario(a)anl.gov<mailto:[email protected]>>, "Hogan, Drew" <hogan(a)anl.gov<mailto:[email protected]>> Subject: IT maintenance planned for this weekend - August 25-27, 2017 Division Approvers, Due to planned IT maintenance taking place this weekend we may experience some interruptions with the Gatepass system. If you, or anyone in your division, has visitors scheduled to arrive this weekend, it is recommended to have all gate passes submitted and approved before 3:00 p.m. Friday, August 25th. Visitors arriving without pre-printed passes may experience delayed access. Please forward as you see appropriate. Thank you, [Description: Description: Argonne National Laboratory] Kaitlyn Vanderwall Security Administration Coordinator Security, Travel & Emergency Services Division (STE) Argonne National Laboratory 9700 South Cass Avenue, Bldg. 302 Lemont, IL 60439 630-252-5959 office kvanderwall(a)anl.gov<mailto:[email protected]> email Privilege Review Required - Do Not Forward or Copy Without Permission CONFIDENTIALITY NOTICE: This transmission is intended only for the use of the individual(s) named as recipients. It may contain information that is privileged, confidential and/or protected from disclosure under applicable law including, but not limited to, the attorney client privilege and/or work product doctrine. If you are not the intended recipient of this transmission, please notify the sender immediately by telephone. Do not deliver, distribute or copy this transmission, disclose its contents, or take any action in reliance on the information it contains. Thank you. _______________________________________________ Gatepass-div-approver mailing list Gatepass-div-approver(a)lists.anl.gov<mailto:[email protected]> https://lists.anl.gov/mailman/listinfo/gatepass-div-approver

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ADMIN INFORMATION: signs, weekly report sheets and jabber addresses (oh my)
by Smagacz, Julie A. 24 Aug '17

24 Aug '17

Hi ladies, 1. Attached you will find out of office signage for your desks, thanks to Karen VanMeerten for creating them. Please modify as needed, meaning you don’t have to use the clip art, though I think it’s fun. I ordered plastic sign holders which will be distributed when they arrive. 2. Also, attached you will find a blank task scheduler, thanks to Sue Gregurich for sharing. Please adjust as needed to represent your weekly work load, there is a second tab in the excel spreadsheet which can be used for regular notes or anything that won’t fit into a normal spreadsheet. You can save a new spreadsheet each week and adjust the dates by changing the first date of the week; it will auto adjust the remainder of the days for you. Please send to your supervisor by 4:00 pm on your last scheduled work day. 3. REMINDER: Per the admin expectations (under: requesting vacation) please contact your supervisor for the name of who will back you up while you’re out of the office. Please do not assume that your previous backup will be handling things for you while you’re away. 4. One last thing…See below for jabber addresses, Denise and I think jabber is a helpful tool for asking a quick question, looking for help or asking if anyone needs help. Plus, it keeps us all connected. As usual, if you have any questions please let us know. Thank you, Julie and Denise Team Julie Paula Bulaon- pbulaon(a)jabber.it.anl.gov Karen Cobb- cobb(a)jabber.it.anl.gov Kristina Conrad- kconrad(a)jabber.it.anl.gov Becky Doyle- rdoyle(a)jabber.it.anl.gov Ginny Doyle- vdoyle(a)jabber.it.anl.gov Angie Herman- aherman(a)jabber.it.anl.gov Kathy Horkey- horkey(a)jabber.it.anl.gov Carolyn Peters- cpeters(a)jabber.it.anl.gov Michelle Radford- mficner(a)jabber.it.anl.gov Karen VanMeerten- vanmeert(a)jabber.it.anl.gov Ja-Quel West- jwest(a)jabber.it.anl.gov<mailto:[email protected]> Team Denise Ashley Boyle- aboyle(a)jabber.it.anl.gov<mailto:[email protected]> LaJoyce Clark- lclark(a)jabber.it.anl.gov<mailto:[email protected]> Mary Dzielski- dzielski(a)jabber.it.anl.gov<mailto:[email protected]> India Gordon- igordon(a)jabber.it.anl.gov<mailto:[email protected]> Tamra Lagerwall- tlagerwall(a)jabber.it.anl.gov<mailto:[email protected]> Darlyn Lutes- mishur(a)jabber.it.anl.gov<mailto:[email protected]> Joan Stover- jstover(a)jabber.it.anl.gov<mailto:[email protected]> Sue Gregurich- greguric(a)jabber.it.anl.gov<mailto:[email protected]> Lynn Valentini- valentini(a)jabber.it.anl.gov<mailto:[email protected]> BJ Pruitte-Deal- pruittb(a)jabber.it.anl.gov<mailto:[email protected]> Susan Sarvey- ssarvey(a)jabber.it.anl.gov<mailto:[email protected]>

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ADMIN INFORMATION: Additional Honorariums and MAC users Information
by Smagacz, Julie A. 23 Aug '17

23 Aug '17

All, Per Bill McDonnell on 8/23/17 @ 3:00 pm: Questions regarding PII · Fully or Partially mask PII information when scanning to Honorarium(a)anl.gov<mailto:[email protected]> · ACT will contact you via phone and take the PII information verbally Let me know if you have any more questions. Julie From: Julie Smagacz <smagacz(a)anl.gov> Date: Tuesday, August 22, 2017 at 1:26 PM To: "adminteam-julie(a)lists.cels.anl.gov" <adminteam-julie(a)lists.cels.anl.gov>, "adminteam-denise(a)lists.cels.anl.gov" <adminteam-denise(a)lists.cels.anl.gov> Cc: "Wills, Darin M." <dwills(a)anl.gov>, "Nelson, Denise M." <dnelson(a)alcf.anl.gov> Subject: ADMIN INFORMATION: Honorariums and MAC users Ladies, This email was sent by Bill McDonnell; please see below and follow his procedure Thank you, Julie and Denise -------- All, The electronic signature on the New Honorarium form does not work for MAC users. If any user in the approval thread is a MAC user, you should follow the steps below. The form was not tested for Mac OS compliance. If the electronic signature is not working, I suggest: · Get a hand signature approval and date on a printed document for “Pre-authorization” (sign on the top portion only). · Keep the hand signed / dated “Pre-authorization” as a supporting document to the final submitted document. · Print the final document and secure hand signature for the final submitted document (sign on the bottom portion only). · The final document will NOT have a signature in the top portion. · Scan the following documents into a PDF and email as per the instructions. · The final hand signed Honorarium document. · The hand signed / dated “Pre-authorization”. · The receipts · Any other supporting documents. Once Workday transition settles down, we will have time to revisit the process. Please forward this email to anyone I may have missed and may benefit from knowing this work-a-round. Bill

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Dayforce Timecard for this Week
by Nelson, Denise M. 22 Aug '17

22 Aug '17

Hello, Everyone: Due to U.S. Department of Energy reporting requirements for August month-end, all Dayforce timecards for Argonne employees and Argonne Associates must be entered, reviewed, and authorized no later than 4:00 pm on Friday, August 25th. Please add this task to your calendar as a reminder to complete and authorize your timecard on your last scheduled workday for this week. Thank you, -- Denise

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ADMIN INFORMATION: Honorariums and MAC users
by Smagacz, Julie A. 22 Aug '17

22 Aug '17

Ladies, This email was sent by Bill McDonnell; please see below and follow his procedure Thank you, Julie and Denise -------- All, The electronic signature on the New Honorarium form does not work for MAC users. If any user in the approval thread is a MAC user, you should follow the steps below. The form was not tested for Mac OS compliance. If the electronic signature is not working, I suggest: · Get a hand signature approval and date on a printed document for “Pre-authorization” (sign on the top portion only). · Keep the hand signed / dated “Pre-authorization” as a supporting document to the final submitted document. · Print the final document and secure hand signature for the final submitted document (sign on the bottom portion only). · The final document will NOT have a signature in the top portion. · Scan the following documents into a PDF and email as per the instructions. · The final hand signed Honorarium document. · The hand signed / dated “Pre-authorization”. · The receipts · Any other supporting documents. Once Workday transition settles down, we will have time to revisit the process. Please forward this email to anyone I may have missed and may benefit from knowing this work-a-round. Bill

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FW: ADMIN INFORMATION: Building 201 Conference Rooms
by Smagacz, Julie A. 21 Aug '17

21 Aug '17

Ladies, Attached, is a current list of conference rooms in building 201 with instructions on how to reserve. Sincerely, Julie Smagacz Administrative Support Supervisor Argonne National Laboratory 9700 S. Cass Avenue, Bldg. 240 Argonne, IL 60439 smagacz(a)anl.gov<mailto:[email protected]> 630-252-1452

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ADMIN INFORMATION: SC17
by Smagacz, Julie A. 21 Aug '17

21 Aug '17

Ladies, Those of you who have travelers asking about SC2017, please refer to the message below from Scott Ehling. I offered to be the POC for the list; however, I’ve yet to be assigned. Best, Julie From: "Ehling, Scott A." <sehling(a)anl.gov> Date: Monday, August 21, 2017 at 11:08 AM To: Julie Smagacz <smagacz(a)anl.gov> Subject: Re: SC17 Julie, same as last year (limitations on number of attendees was relaxed last year). Travelers need to enter as much detailed information into CAS as possible first. Travelers/admins need to make sure to list if they are presenting a paper, invited speaker, etc. thus reason why they are attending. Total attendee list for all of ANL will be gathered up for Mike to review. Priority given to those with a specific purpose for attending. Once Mike approves, then travelers can register for SC and make full travel arrangements. Until then, only hotel rooms that can be 100% canceled can be made at this time. Early bird registration deadline is Sunday, October 15th. Approvals will be given prior to that date so as to not incur the additional registration costs. I’m unclear as to whether I will continue to gather list for Mike to review or if that will be Darin/someone else. Scott Scott A. Ehling Business Transformation Partner Argonne National Laboratory Computing, Environment and Life Sciences Directorate sehling(a)anl.gov<mailto:[email protected]> Office: (630) 252-3338 “To give anything else less than your best, is to sacrifice the gift,” Steve Prefontaine On Aug 21, 2017, at 10:56 AM, Smagacz, Julie A. <smagacz(a)anl.gov<mailto:[email protected]>> wrote: Hi Scott, When you have time can you provide some insight on how SC will be handled this year? J From: "Conrad, Kristina M." <kconrad(a)anl.gov<mailto:[email protected]>> Date: Friday, August 18, 2017 at 3:14 PM To: Julie Smagacz <smagacz(a)anl.gov<mailto:[email protected]>>, "Marconi, Dino J." <dmarconi(a)anl.gov<mailto:[email protected]>> Subject: SC17 HI Julie and Dino Has there been any guidance issued yet regarding SC17 in November? I already have travelers inquiring about the process since there is usually a very limited number of attendees. Thanks, Kristina

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Action Required: Complete and Authorize Your Timecard
by Nelson, Denise M. 18 Aug '17

18 Aug '17

Good Morning, Everyone! Please be sure to complete, authorize, and save your Dayforce timecard by close of business today. Project Code Absence Categories Description 185 PRJ1000569 (PT3489) PH01 Regular and Telecommuting Actual work 185 PRJ1000569 (PT4037) PH01 SIC, SLF, VAC, FH, MED, etc. Any paid absence 185 PRJ1000569 (PT4236) PH01 SNP, VNP, etc. Any unpaid absence Thank you, -- Denise

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