July 2018 - Adminteam-denise - mailman3.cels.anl.gov

Admins Out-of-Office 07/31/18
by Nelson, Denise M. 31 Jul '18

31 Jul '18

Admins Out-of-Office 07/31/18 India Gordon Rose Lynch Susan Sarvey – Off day Shannon Lindgren – WFH -- Denise

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Admins Out-of-Office 07/30/18
by Nelson, Denise M. 30 Jul '18

30 Jul '18

Admins Out-of-Office 07/30/18 India Gordon Ginny Doyle Lynn Valentini Mary Dzielski Paula Bulaon / WFH -- Denise

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Lunches in TCS Conf. Center
by Nelson, Denise M. 27 Jul '18

27 Jul '18

Hello, Everyone: There are plenty of leftover lunches in the TCS Conf. Center. Feel free to let your customers and students know. Remind them there is a workshop in progress and to keep the noise-level down. Thank you, Denise

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FW: Requests for CELS-ss Admin Support
by Nelson, Denise M. 26 Jul '18

26 Jul '18

FYI . . . From: "Nelson, Denise M." <dnelson(a)anl.gov> Date: Thursday, July 26, 2018 at 4:33 PM To: "Mulligan, Silvia P." <smulligan(a)anl.gov>, "DiBennardi, Kathleen A." <dibennar(a)anl.gov>, "Plzak, Renee M." <rplzak(a)anl.gov>, "Werner, Janet M." <werner(a)mcs.anl.gov>, "O'Connor, Laura A." <oconnor(a)mcs.anl.gov>, "Lutes, Darlyn" <darlyn(a)anl.gov>, "Fals, Denise R." <fals(a)anl.gov>, "Locasto, Gina M." <glocasto(a)anl.gov> Cc: "Hodge, Devin S." <DHodge(a)anl.gov>, "Smagacz, Julie A." <smagacz(a)anl.gov> Subject: Requests for CELS-ss Admin Support Hello, Everyone: Please remember to send your requests for Shared Services administrative support directly to us and we will assign an admin to assist you. By doing so, we can keep track of the requests for additional support and ensure the work is distributed fairly amongst the CELS-ss admins. Let us know if you have any questions about this process. Thank you, Denise & Julie From: Julie Smagacz <smagacz(a)anl.gov> Date: Friday, October 6, 2017 at 8:13 AM To: "Mulligan, Silvia P." <smulligan(a)anl.gov>, "DiBennardi, Kathleen A." <dibennar(a)anl.gov>, "Plzak, Renee M." <rplzak(a)anl.gov>, "O'Connor, Laura A." <oconnor(a)mcs.anl.gov>, "Werner, Janet M." <werner(a)mcs.anl.gov>, "Fals, Denise R." <fals(a)anl.gov>, Gina Locasto <glocasto(a)anl.gov> Cc: "Hodge, Devin S." <DHodge(a)anl.gov>, "Nelson, Denise M." <dnelson(a)alcf.anl.gov>, "adminteam-julie(a)lists.cels.anl.gov" <adminteam-julie(a)lists.cels.anl.gov>, "adminteam-denise(a)lists.cels.anl.gov" <adminteam-denise(a)lists.cels.anl.gov> Subject: Executive Secretary SS assistance requests Hello ladies, Before Shared Services, you may have gone directly to an SA3 admin for assistance with a task or to provide back up while you’re on vacation. Recently, our admin staff has been reduced by promotion, sick leave, and a recent resignation. So, moving forward please send your request for support to us and we will assign an admin to you. Let us know if you have any questions. Thank you, Julie and Denise

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FW: HA Booking Process with ADTRAV
by Nelson, Denise M. 26 Jul '18

26 Jul '18

Hello, Everyone: Please see the note below regarding booking Honorarium Travel w/ADTRAV. Denise From: Global Travel <GlobalTravel(a)anl.gov> Date: Thursday, July 26, 2018 at 10:33 AM Subject: HA Booking Process with ADTRAV Good morning, Please take a moment to review the updated procedure for booking honorarium travel with ADTRAV agents: 1. Admin call-in reservation 2. Provide agent with HA# to hold trip 3. Agent sends options and/or itinerary 4. Admin responds; flights are put on hold 5. Admin e-mails approved HA form (initial signature only) to ANL.Travel(a)adtrav.com<mailto:[email protected]> to confirm booking 6. Agent e-mails itinerary and HA form to itineraries(a)anl.gov<mailto:[email protected]> We would appreciate it if you would share this message with your division admins. Please let us know if you have any questions. Best, Jen Jennifer Hogan Global Travel Specialist Argonne National Laboratory 9700 S. Cass Avenue, Bldg. 302, 144C Lemont, IL 60439 Tel: (630) 252-8604 E-mail: jen(a)anl.gov<mailto:[email protected]>

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Admins Out-of-Office 07/26/18
by Nelson, Denise M. 26 Jul '18

26 Jul '18

Admins Out-of-Office 07/26/18 Kathy Horkey Shannon Lindgren – WFH Susan Sarvey – Out / AWS Michelle Radford – Out /AWS -- Denise

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FW: Bagged lunches in the TCS foyer
by Nelson, Denise M. 25 Jul '18

25 Jul '18

FYI . . . From: "Gordon, India S." <Igordon(a)anl.gov> Date: Wednesday, July 25, 2018 at 3:25 PM To: Adminteam-denise <adminteam-denise-bounces(a)lists.cels.anl.gov>, Adminteam-julie <adminteam-julie-bounces(a)lists.cels.anl.gov> Subject: Bagged lunches in the TCS foyer Please help yourself. Sincerely, India India S. Gordon Administrative Secretary CELS Shared Services Argonne National Laboratory 9700 S. Cass Avenue Bldg 240 3.D.24 Argonne, IL 60439 Phone: (630) 252-4336 igordon(a)anl.gov<mailto:[email protected]>

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ADMIN ACTION: Please reach out to your customers
by Smagacz, Julie A. 25 Jul '18

25 Jul '18

Hello, As many of you may know, (sadly) the “Add/remove a traveler” feature has been disabled from the Get There system. I attempted to argue the decision but PII was used as the reason; therefore, no leg to stand on. Please send the following message to your travelers instructing them to select you as their primary traveler and the list of admins who could possibly fill in for you if you are overloaded, on vacation or just unavailable. TAKE SPECIAL NOTE OF THE BOLDED HIGHLIGHTED AREAS IN THE EMAIL BELOW. I realize that some travelers may have done this but I don’t believe they know to add ALL the CELS-SS admin staff. Having them do this now will potentially save time if you are assigned travel for someone who isn’t on your primary list. Kindly send this out by c.o.b. Friday, July 27, 2018. Thank you. ******************************************************************* SUBJECT LINE: ACTION: Please update travel arrangers Hello, Now that ADTRAV has replaced Omega, admins no longer have the option to “Add/remove a traveler” in order to process travel. This means, the traveler will need to select their travel arranger(s). At your earliest convenience, please update your travel arrangers following the instructions below. * Go to Inside Argonne: http://inside.anl.gov/ * Log into GetThere using your Argonne login information * Click on “Profile” on the left side of the screen * Select “Travel Arrangers” (middle of page) * Select “Add” * Search for {ENTER YOUR NAME} * Click “Select” * Check the “Primary Arranger” box * “Save” * Follow the same process for additional travel arrangers; list below. DO NOT check boxes “Primary Arranger” or “Arranger can view private details” if you wish to keep your profile private. Here is a list of additional admins in the CELS directorate that could potentially arrange your travel. {REMOVE YOUR NAME FROM THIS LIST} Boyle, Ashley Bulaon, Paula Cobb, Karen Doyle, Ginny Dzielski, Mary Esquivel, Laura Gordon, India Gregurich, Sue Lynch, Rose Pruitte-Deal, Brenda Rodriguez, Teresa Sarvey, Susan Stover, Joan Valentini, Lynn VanMeerten, Karen Please let me know if you have any questions. Thank you, {ENTER YOUR NAME}

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Admins Out-of-Office 07/25/18
by Nelson, Denise M. 25 Jul '18

25 Jul '18

Admins Out-of-Office 07/25/18 Kathy Horkey Lynn Valentini – Out AM / WFH PM Karen VanMeerten / WFH -- Denise

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Admins Out-of-Office 07/23/18
by Nelson, Denise M. 23 Jul '18

23 Jul '18

Admins Out-of-Office 07/23/18 Ginny Doyle / WFH India Gordon / WFH -- Denise

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