April 2018 - Adminteam-denise - mailman3.cels.anl.gov

Admins Out-of-Office 04/30/18
by Nelson, Denise M. 30 Apr '18

30 Apr '18

Admins Out-of-Office 04/30/18 Tamra Lagerwall Ashley Boyle Lynn Valentini – In by 12:30 pm Supervisor Julie Smagacz -- Denise

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ADMIN INFORMATION: Shipping and Travel
by Smagacz, Julie A. 27 Apr '18

27 Apr '18

Hello, The following will be announced in the next Shared Services Newsletter which is scheduled to go out on Monday, April 30th. Shipping Orders CELS-ss has reviewed the shipping process throughout the directorate and it has been decided to decentralize the way shipping requests are handled. Starting today, your assigned administrative assistant will process your shipping requests and will route to your division procurement representative shipping orders that require their attention (e.g. equipment returned to supplier for repair under a new or existing contract). Attached is an Admin Shipping Job Aid. If you need assistance after receiving a request, Wanda Woods has agreed to walk you through the process. **************************************************************************************************************************** As many of you are aware, we are close to rolling out a cohesive travel request approval process. The following will be noted in the newsletter. Process Improvement - Travel To expedite the high volume of travel requests and reduce time-consuming email traffic, CELS-ss is rolling out a directorate-wide travel process. Best practices from all the divisions created the new CELS Travel Request Form. This time saving form will help you and your administrative assistant plan your business trips. The form fields capture the information required to complete travel plans for both domestic and international travel. CELS-ss and the Division Directors encourage you take the stress out of travel planning by using the CELS Travel Request Form and permitting your administrative assistant to handle your trip from beginning to end. You will be amazed by how much time will be saved! I will be on vacation next week so when/if it rolls out, here is the general process for ALL divisions under the CELS directorate. QUICK GUIDE FOR ADMINS ON NEW TRAVEL APPROVAL PROCESS: 1. Traveler completes the Travel Request Form (see attached) – Note: This is just a starting point, please do not insist on having the entire form filled out. If the traveler completes the fields in red, you should have enough information to get started on CAS (if needed) and the TP. Please expect that you will have additional email communication between you and your travelers. 2. Traveler sends the travel request form directly to admin and cc’s their supervisor 3. Admin reviews, if the traveler selected “no” that supervisor has not been notified or nothing was selected under EVS only section; return to traveler to complete. 4. If supervisor and EVS section are complete; proceed with travel as usual. 5. Attach the travel request form to the TP 6. Submit This process will eliminate some steps, meaning you no longer need to do the following: MCS: No need to attach CAS approval to TP EVS: No need to complete the XINK-003 Form EVS: No need for the “TR” Form (Travel Request Form) LCF: We are still working to find an alternate method to capture the travel information required by LCF management; meanwhile, please continue to populate the spreadsheet as usual. NOTE: Mid-May, I will schedule a training session with Dino Marconi to go over the DOE 551 form and how to use whatstheplan. Thank you, Julie Smagacz Administrative Support Supervisor Argonne National Laboratory 9700 S. Cass Avenue, Bldg. 240 Argonne, IL 60439 smagacz(a)anl.gov<mailto:[email protected]> 630-252-1452

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Admins Out-of-Office 04/27/18
by Nelson, Denise M. 27 Apr '18

27 Apr '18

Admins Out-of-Office 04/27/18 Lynn Valentini Ginny Doyle Karen VanMeerten Tamra Lagerwall Sue Gregurich – Out 11:30 am (AWS) -- Denise

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SURPRISE Pacesetter Ceremony – 04-26-18
by Nelson, Denise M. 26 Apr '18

26 Apr '18

Hello, Everyone: Please join us for a “SURPRISE” Pacesetter ceremony honoring Silvia Mulligan and Jennifer Hogan on Thursday, April 26th at 4:00 PM, in Building 240, Conference Room 1404. Silvia and Jen have been nominated for a Pacesetter for their significant efforts and contributions in organizing the visit of Peggy Vasquez, Chief Executive Assistant at Pacific Northwest National Laboratory. On March 1st, Peggy Vasquez visited Argonne to speak and present to the administrative support staff community on “Creating a Powerful Partnership” and “Developing Your Inner Circle.” She also provided a special keynote, “Senior Admin as a Leader.” Please join us in congratulating Silvia and Jen for the efforts to advance the working relationships between managers and administrative professionals. We hope to see you there! Denise & Julie

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Admins Out-of-Office 04/26/18
by Nelson, Denise M. 26 Apr '18

26 Apr '18

Admins Out-of-Office 04/26/18 Angie Herman Tamra Lagerwall Lynn Valentini – In by 12:30 pm -- Denise

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Admins Out-of-Office 04/25/18
by Nelson, Denise M. 25 Apr '18

25 Apr '18

Admins Out-of-Office 04/25/18 Ginny Doyle Tamra Lagerwall Paula Bulaon – Off Day Susan Sarvey – Off Day Lynn Valentini – in by 12:30 pm Karen Cobb – WFH Mary Dzielski – WFH -- Denise

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Gate Passes for Guests Visiting Students
by Nelson, Denise M. 24 Apr '18

24 Apr '18

Hello, Everyone: If your customers ask you to generate long-term gate passes for students or guests, please send a request to the division’s HR Rep for approval before preparing/submitting the gate pass. HR Reps: For MCS, LCF, DSL, and CPS: Pat Pepper (pepper(a)anl.gov<mailto:[email protected]>) For EVS and BIO: Lori Greenwood (lgreenwood(a)anl.gov<mailto:[email protected]>) For CLS: Cheryl Zidel (zidel(a)anl.gov<mailto:[email protected]>) Do let me know if you have any questions. Thank you, Denise Denise M. Nelson, SHRM-SCP Administrative Support Supervisor CELS Shared Services Building 240 / Cube 4C6 dnelson(a)anl.gov<mailto:[email protected]> / 1.630.252.5395

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Admins Out-of-Office 04/24/18
by Nelson, Denise M. 24 Apr '18

24 Apr '18

Admins Out-of-Office 04/24/18 India Gordon Ginny Doyle Susan Sarvey – Off day Lynn Valentini – Out AM / In by 12:30 pm -- Denise

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You're Invited: Administrative Professionals Day Celebration
by Nelson, Denise M. 24 Apr '18

24 Apr '18

Good Morning, Everyone! Julie and I are very appreciative of your contributions to the CELS Shared Services Administrative Team! We encourage you to attend tomorrow’s Celebration Breakfast in honor of the great work you are doing! If you plan to attend, please do let us know and remember to place your out-of-office sign on the desk before leaving tonight. Wishing you all continued success in your professional administrative careers! Denise & Julie From: Argonne Newsroom <ArgonneNewsroom=anl.gov(a)mail36.atl51.rsgsv.net> on behalf of Argonne Newsroom <ArgonneNewsroom(a)anl.gov> Reply-To: Argonne Newsroom <ArgonneNewsRoom(a)anl.gov> Date: Monday, April 2, 2018 at 10:00 AM Subject: You're Invited: Administrative Professionals Day Celebration View this email in your browser<https://mailchi.mp/anl.gov/2018-administrative-professionals-day-celebratio…> [Argonne National Laboratory]<https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…> You're Invited April 25, 2018 [header] Administrative Professionals Day Celebration Breakfast Please join Laboratory Director Paul Kearns for a special breakfast to honor you and your many valuable contributions to Argonne. EVENT DETAILS Wednesday, April 25, 2018 8:00 a.m. Breakfast 8:30 a.m. Remarks by Paul Kearns Building 213 Cafeteria RSVP NOW<mailto:[email protected]?subject=RSVP%20to%20Admin%20Celebration%20Breakfast> [Follow Us On Twitter]<https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…> [Like Us On Facebook]<https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…> [Watch Us On YouTube]<https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…> [Follow Us On Flickr]<https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…> [Join Us On LinkedIn]<https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…> <https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…>[DOE Logo]<https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…><https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…> U.S. Department of Energy Office of Science<https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…> UChicago Argonne LLC<https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…> Privacy & Security notice<https://anl.us2.list-manage.com/track/click?u=12b0bf5a3c2bf2e87f5cab8a4&id=…> - - - - - - - - - - - - - - - - - - - - - - - This email was sent to aherman(a)anl.gov<mailto:[email protected]> why did I get this?<https://anl.us2.list-manage.com/about?u=12b0bf5a3c2bf2e87f5cab8a4&id=91cdd2…> unsubscribe from this list<https://anl.us2.list-manage.com/unsubscribe?u=12b0bf5a3c2bf2e87f5cab8a4&id=…> update subscription preferences<https://anl.us2.list-manage.com/profile?u=12b0bf5a3c2bf2e87f5cab8a4&id=91cd…> Argonne National Laboratory · 9700 South Cass Avenue · Lemont, IL 60439 · USA

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UPDATE: International Travel Procedure
by Smagacz, Julie A. 24 Apr '18

24 Apr '18

Hello, By the means of this email, this is a formal confirmation of the international travel procedure going forward. This has been agreed upon by CLS, Global Travel and OCF. 1. Start the ANL-1043 which includes the DOE 551 (NOTE: starting this 1st so you have the ANL-1043 number for the TP). 2. Create the TP including the ANL-1043-XXXX number in the title of the trip. (required by CLS) * EXAMPLE: ANL-1043-XXXX_SIAM Meeting_Hodge 3. Submit Travel Plan. 4. Continue to populated the ANL-1043/DOE 551. 5. Once the TP has been FULLY approved {CheckTrvlExpBkgRobot}, call Omega and book flights. (You will need to provide the TP number only) 6. Submit the ANL-1043 with the following attachments. * Attach CAS approval (If applicable and required by CLS) * Attach BOOKED Flight Itinerary (Required by CLS and Global Travel) * Attach DOE F 551 form (Required by CLS and Global Travel) * ECP approval if traveling on ECP funds. NOTE: As of 4/23/18, all MCS international travel TP’s have been released for further approval. Please feel free to contact me with any questions. Sincerely, Julie Smagacz Administrative Support Supervisor Argonne National Laboratory 9700 S. Cass Avenue, Bldg. 240 Argonne, IL 60439 smagacz(a)anl.gov<mailto:[email protected]> 630-252-1452

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