May 2018 - Adminteam-denise - mailman3.cels.anl.gov

3:00-4:00: Travel and DOE 551 Training Meeting
by Smagacz, Julie A. 30 May '18

30 May '18

If you normally work from home on Monday, please make arrangments to attend.

1 0

3:00-4:00: Required Travel and DOE 551 Training Meeting
by Smagacz, Julie A. 30 May '18

30 May '18

If you normally work from home on Monday, please make arrangments to attend.

1 0

3:00-4:00: Required DOE 551 Training Meeting
by Smagacz, Julie A. 30 May '18

30 May '18

If you normally work from home on Monday, please make arrangments to attend.

1 0

ADMIN INFORMATION: International Cell Coverage
by Smagacz, Julie A. 25 May '18

25 May '18

Hello, International phone service is not required for all countries. However, if the Global travel office asks for an international cell phone number and your customer does not have one see below for instructions on how to obtain a loaner. Thank you, Julie Smagacz Administrative Support Supervisor Argonne National Laboratory 9700 S. Cass Avenue, Bldg. 240 Argonne, IL 60439 smagacz(a)anl.gov<mailto:[email protected]> 630-252-1452 From: "Videtic, Tara M." <tvidetic(a)anl.gov> Date: Friday, May 25, 2018 at 9:41 AM To: Julie Smagacz <smagacz(a)anl.gov> Subject: FW: International Cell Coverage Hi Julie, The laboratory has loaner phones and MiFi devices for our International travelers. If you wish to request a device, please email help(a)anl.gov<mailto:[email protected]> as soon as possible. It is also my understanding that employees can be reimbursed for international coverage while abroad for business. The following are some Mobile Carrier Links for International Travel: Verizon: https://www.verizonwireless.com/support/trip-planner-tool/ AT&T: https://www.att.com/shop/en/wireless/international/long-distance.html Sprint: https://support.sprint.com/support/article/Sprint_International_Connect_Cal… T-Mobile: https://www.t-mobile.com/optional-services/international.html If there are further questions regarding international coverage, please do not hesitate to contact me. Thanks again! Tara Tara Videtic International Travel Administrator Argonne National Laboratory Phone: (630) 252-1070 tvidetic(a)anl.gov<mailto:[email protected]>

1 0

Where's Denise?
by Nelson, Denise M. 23 May '18

23 May '18

Hello, Everyone: I will be out of the office on Thursday and Friday. If you need assistance while I’m gone, please contact Julie. Have a wonderful and safe holiday weekend! Best, Denise

1 0

Action Item: Reporting Effort for the Week Ending May 27, 2018
by Nelson, Denise M. 19 May '18

19 May '18

Hello, Everyone: Payroll is requesting an early submission of our timecards for the week ending May 27th. Please be sure to complete your Dayforce entries for May 21st – 27th by noon on Tuesday, May 22nd and let us know when this task is complete. The May 22nd deadline will allow Julie and I to review and authorize your timecards by noon on Wednesday, May 23rd. Let us know if you have any questions. Best, Denise & Julie

1 0

Dayforce Reminder
by Nelson, Denise M. 18 May '18

18 May '18

Hello, Everyone: Please be sure to complete and submit your timecard before leaving the office today. Have a great weekend! -- Denise

1 0

Admin Action: BlueJeans Moderator Numbers
by Smagacz, Julie A. 17 May '18

17 May '18

Hello, If you have set up a BlueJeans meeting, you were assigned a specific moderator passcode (see attached screen shot, mine is 2276). AV is requesting that we retrieve these numbers in case you are unavailable at the time of a meeting. Please send these to me by c.o.b. Thursday, May 14th. If you do not set up BlueJeans meetings and do not have a moderator passcode, please respond as such. Thank you, Julie Smagacz Administrative Support Supervisor Argonne National Laboratory 9700 S. Cass Avenue, Bldg. 240 Argonne, IL 60439 smagacz(a)anl.gov<mailto:[email protected]> 630-252-1452

1 0

UPDATE: International Travel Procedure
by Smagacz, Julie A. 17 May '18

17 May '18

Hello, I’m sorry to report but there is yet another step to the international process. Starting today, please attached the fully approved TP to the ANL-1043. On Thursday, May 24th, I am meeting with Tara and Joe to discuss the DOE 551. Please send me any questions/problems you would like me to address. After I meet with Tara and Joe, I will set up an admin training meeting to go over the DOE 551 requirements and to walk you through whatstheplan; a tool to find project codes. 1. Start the ANL-1043 which includes the DOE 551 (NOTE: starting this 1st so you have the ANL-1043 number for the TP). 2. Create the TP including the ANL-1043-XXXX number in the title of the trip. (required by CLS) * EXAMPLE: ANL-1043-XXXX_SIAM Meeting_Hodge 3. Submit Travel Plan with the travel request form attached. 4. Continue to populate the ANL-1043/DOE 551. 5. Once the TP has been FULLY approved {CheckTrvlExpBkgRobot}, call Omega and book flights. (You will need to provide the TP number only) 6. Submit the ANL-1043 with the following attachments. * Attach CAS approval (If applicable and required by CLS) * Attach BOOKED Flight Itinerary (Required by CLS and Global Travel) * Attached FULLY approved TP (Required by Global Travel) * Attach DOE F 551 form (Required by CLS and Global Travel) * ECP approval if traveling on ECP funds. Thank you for your patience while this process is fully ironed out. Sincerely, Julie Smagacz Administrative Support Supervisor Argonne National Laboratory 9700 S. Cass Avenue, Bldg. 240 Argonne, IL 60439 smagacz(a)anl.gov<mailto:[email protected]> 630-252-1452 From: Julie Smagacz <smagacz(a)anl.gov> Date: Friday, May 11, 2018 at 3:49 PM To: "adminteam-julie(a)lists.cels.anl.gov" <adminteam-julie(a)lists.cels.anl.gov>, "adminteam-denise(a)lists.cels.anl.gov" <adminteam-denise(a)lists.cels.anl.gov> Subject: REMINDER: International Travel Procedure Hello, Please print these instructions and follow them until it becomes part of your habit when creating international travel. We have had several TP’s go through without the ANL-1043 number in the trip name AND several flights purchased prior to the TP being fully approved. 1. Start the ANL-1043 which includes the DOE 551 (NOTE: starting this 1st so you have the ANL-1043 number for the TP). 2. Create the TP including the ANL-1043-XXXX number in the title of the trip. (required by CLS) * EXAMPLE: ANL-1043-XXXX_SIAM Meeting_Hodge 3. Submit Travel Plan with the travel request form attached. 4. Continue to populate the ANL-1043/DOE 551. 5. Once the TP has been FULLY approved {CheckTrvlExpBkgRobot}, call Omega and book flights. (You will need to provide the TP number only) 6. Submit the ANL-1043 with the following attachments. * Attach CAS approval (If applicable and required by CLS) * Attach BOOKED Flight Itinerary (Required by CLS and Global Travel) * Attach DOE F 551 form (Required by CLS and Global Travel) * ECP approval if traveling on ECP funds. Thank you, Julie Smagacz Administrative Support Supervisor Argonne National Laboratory 9700 S. Cass Avenue, Bldg. 240 Argonne, IL 60439 smagacz(a)anl.gov<mailto:[email protected]> 630-252-1452 From: Julie Smagacz <smagacz(a)anl.gov> Date: Tuesday, April 24, 2018 at 8:13 AM To: "adminteam-julie(a)lists.cels.anl.gov" <adminteam-julie(a)lists.cels.anl.gov>, "adminteam-denise(a)lists.cels.anl.gov" <adminteam-denise(a)lists.cels.anl.gov> Cc: "Hodge, Devin S." <DHodge(a)anl.gov>, "Ehling, Scott A." <sehling(a)anl.gov>, "Wills, Darin M." <dwills(a)anl.gov>, "Marconi, Dino J." <dmarconi(a)anl.gov>, "Mendez, Vanessa A." <mendez(a)anl.gov>, "Gartman, David M." <gartmand(a)anl.gov> Subject: UPDATE: International Travel Procedure Hello, By the means of this email, this is a formal confirmation of the international travel procedure going forward. This has been agreed upon by CLS, Global Travel and OCF. 1. Start the ANL-1043 which includes the DOE 551 (NOTE: starting this 1st so you have the ANL-1043 number for the TP). 2. Create the TP including the ANL-1043-XXXX number in the title of the trip. (required by CLS) * EXAMPLE: ANL-1043-XXXX_SIAM Meeting_Hodge 3. Submit Travel Plan. 4. Continue to populated the ANL-1043/DOE 551. 5. Once the TP has been FULLY approved {CheckTrvlExpBkgRobot}, call Omega and book flights. (You will need to provide the TP number only) 6. Submit the ANL-1043 with the following attachments. * Attach CAS approval (If applicable and required by CLS) * Attach BOOKED Flight Itinerary (Required by CLS and Global Travel) * Attach DOE F 551 form (Required by CLS and Global Travel) * ECP approval if traveling on ECP funds. NOTE: As of 4/23/18, all MCS international travel TP’s have been released for further approval. Please feel free to contact me with any questions. Sincerely, Julie Smagacz Administrative Support Supervisor Argonne National Laboratory 9700 S. Cass Avenue, Bldg. 240 Argonne, IL 60439 smagacz(a)anl.gov<mailto:[email protected]> 630-252-1452

1 0

Admins Out-of-Office 05/17/18
by Nelson, Denise M. 17 May '18

17 May '18

Admins Out-of-Office 05/17/18 Ginny Doyle Susan Sarvey – Off Day Shannon Lindgren – WFH Lynn Valentini – In by 12:30 pm Teresa Rodriguez – Workshop Rose Lynch – PM Training Session Supervisor Denise Nelson – WFH -- Denise

1 0